Priorities, Priorities

To get the New Year started with purpose, take some time this month to get organized.

How many times have you 'gotten organized', only to feel like things slip back into disorder a few weeks later? David Allen, author of Getting Things Done, says that our productivity is impeded because we have too much "stuff" rattling around in our brains. His suggestion? Clear your brain and get all that information organized into a system that makes sense to you. The system is not the important part - you can make a list in Word or Excel, use Outlook's task list and reminders, have hard copy month-by-month files, or store it all in your cell phone. Regardless of your choice of system, here are some tips to keep in mind:

1. Make It Easy - Put everything into the system using a method that is easy to replicate when more "stuff" comes along. You might first need to experiment with a few different systems before finding one that is easy and natural for you.
2. Review It - Immediately assign all incoming items to a category in the system. Acting right away will ensure that you stay committed and things don't get missed.
3. Use It - The system is working if you are using it to help manage your projects, tasks and new items. If the system isn't working, tweak it until it fits with your daily work practices. Setting aside specific time to stay organized with your system (eg. First thing in the morning and before you finish your work day) will help.
4. Review It Again - Continually monitor incoming and existing items so that you are making progress and not losing sight of the large and small picture details.

This is a mere snapshot of what Getting Things Done recommends and is hopefully enough to get you underway. For more great organizational tips, search "GTD" on the web and start clearing out the brain rattle. Happy organizing!